When hunting for a location for an event, experienced event coordinators and professionals leave nothing to chance since the venue may be the most essential aspect in events planning. Find venues in Orange County Cali. A venue contract specifies the protocols, rules, regulations, and agreements involving the venue and a client when hiring or renting a space or venue for an event.
For a professional events planner, one must be very familiar with the fine points of this, and may probably escape from the tedious fine print. On the other hand, for someone without experience in renting or hiring a place, one won’t be familiar with all the details. Reading the whole contract before signing it can be wearisome, this however is actually is necessary. When accountability is in your hands, skimming through a contract isn’t a wise thing to do.
THINGS TO CONSIDER WHEN GOING THROUGH A VENUE CONTRACT
FINANCIAL COMMITMENTS. Make certain that the amount and dates of deposit and schedule of final payment are spelled out in the venue contract. Moreover, the contract must also specify their policy on refunds, administration fees, and policies on cancellation.
REVENUE GUARANTEES. The minimum amount to be spent in food and beverage as well as any per-person or bar overage clauses should be clearly stated. Additionally, the contract should also contain the minimum number of people you are compelled to finance or pay for. It is imperative not to strain yourself on your guest guarantee. If open to discussion, a lower guarantee lets you add guests later on if needed.
RESTRICTIONS ON DECORATIONS. Take note of regulations and policies on open flames, fireproofing, and hanging decor. Fireproofing decoration is an added cost that needs to be dealt with before signing the contract to evade an unforeseen cost. Also, it would be inopportune to not utilize decorations that has already been paid for.
ACCESS HOURS. The contract must point out the time wherein the terms are covered, and have to identify the time wherein the host is able to gain access and when the time of use of venue ends. Also find out if there are overtime rates or fees are clearly outlined in case you incur or need to extend your time.
NOISE RESTRICTIONS. The venue contract must specify any ordinances or restrictions regarding noise. For instance, amplified music or sounds will only be allowed until 11 p.m.
PROVISIONS AND POLICIES FOR DAMAGES. Whilst both the client and the venue hope that any damage never becomes a concern, the likelihood is vital to consider and must be incorporated in the venue contract. The contract must include the provisions or penalties if a guest damages any property within and during the event, as well as policies for collecting payments for repairs.
